PRIVACY NOTICE FOR PROCESSING PERSONAL DATA BY KOOD/JÕHVI
This Privacy Notice describes the purpose and extent of processing your personal data by Mittetulundusühing Tuleviku Tehnoloogiaharidus, registry code 80583085 (kood/Jõhvi).
Processing activity |
Data categories |
Purpose |
Legal basis |
Account Management |
Full name Email address Date of birth Enrollment status Gender |
To register students on the platform and create individual user accounts that allow access to courses and content |
Contractual obligation (Article 6(1)(b) of the GDPR) |
Identity Verification |
Full name Personal ID code Residence permit information Document photo Nationality |
To identify the students’ identity prior to or in the course of enrolment |
Contractual obligation (Article 6(1)(b) of the GDPR) |
Personalized Learning Paths |
Academic records Course preferences Interaction data (e.g., pages visited, content viewed) |
To tailor the educational experience to each student’s needs and preferences, optimizing their learning outcomes |
Contractual obligation (Article 6(1)(b) of the GDPR) |
Course Management |
Attendance records Assignment submissions Grades and evaluations |
To administer courses, track attendance, collect and grade assignments, and record academic achievements |
Contractual obligation (Article 6(1)(b) of the GDPR) |
Communications |
Postal address Phone number Communication preferences |
To send updates, course notifications, and other relevant communications to students |
Contractual obligation (Article 6(1)(b) of the GDPR) |
Online Assessments |
Test responses Grades Feedback comments |
To administer assignments, tests, and exams, provide grades, and offer feedback on student performance |
Contractual obligation (Article 6(1)(b) of the GDPR) |
Platform Analytics |
Usage data (e.g., login frequency) Browser and device information Feedback and survey responses |
To analyze how the platform is used and to identify areas for technical improvement and content enhancement |
Legitimate interest, to improve and optimize the platform’s functionality and content (Article 6(1)(f) of the GDPR) |
Compliance with Legal Requirements |
Identification data Academic records |
To comply with legal obligations related to education law, health and safety regulations, and record-keeping standards |
Legal obligation, to comply with applicable laws and regulations (Article 6(1)(c) of the GDPR) |
Technical Support |
User account data Technical logs Interaction data (for troubleshooting) |
To provide assistance with technical issues or account-related problems |
Legitimate interest, to ensure the reliable operation of the platform and user satisfaction (Article 6(1)(f) of the GDPR) |
Security Measures |
Login data Access logs Network information |
To safeguard the platform from unauthorized access, cyber threats, and to ensure the integrity of student data |
Legal obligation, to ensure the security of personal data under data protection laws (Article 6(1)(c) of the GDPR) |
4. HOW KOOD/JÕHVI COLLECTS PERSONAL DATA
kood/Jõhvi provides aggregated data for the purpose of educational research or analytics that may contain information derived from student performance and usage metrics.
5. TRANSMISSION OF THE PERSONAL DATA
6. DISCLOSURE OF PERSONAL DATA
Data Processor |
Processing activity |
Territory |
FutureCoders OÜ |
Providing, running, and maintaining the Platform |
Estonia |
Veriff OÜ |
Identity verification |
EEA |
7. RETENTION AND DELETION OF PERSONAL DATA
Data type |
Purpose |
Retention time |
User Account Information |
To manage student accounts on the platform and provide access to services |
Retained for the duration of the student’s enrollment, and for a period of 3 years after the expiry of the student agreement, except for information necessary for accounting purposes, which shall be retained for 7 years after expiry of the student agreement |
Verification Data |
To identify the students’ identity prior to or in the course of enrolment |
Retained for as long as the processor conducting identity verification retains the data. For further information, refer to the privacy policy of the processor |
Academic Records |
To document the educational history and achievements of students |
Retained for the duration of the student’s enrollment, and for a period of 3 years after the expiry of the student agreement |
Coursework and Assignments |
To evaluate student performance and provide a record of work completed |
Retained for the duration of the student’s enrollment, and for a period of 3 years after the expiry of the student agreement |
Examination Data |
To maintain a record of assessments for accreditation and educational continuity |
Retained for the duration of the student’s enrollment, and for a period of 3 years after the expiry of the student agreement |
Communication Logs |
To provide a record of communications for accountability and to facilitate educational services |
Retained for the duration of the student’s enrollment, and for a period of 3 years after the expiry of the student agreement |
Personalized Learning Data |
To support individualized learning experiences and improvements to educational offerings |
Retained for the duration of the student’s enrollment, and for a period of 3 years after the expiry of the student agreement |
Technical Logs and Usage Data |
To ensure the integrity, security, and improvement of the platform |
Retained for the duration of the student’s enrollment, and for a period of 3 years after the expiry of the student agreement, then securely deleted or anonymized |
Feedback and Survey Responses |
To enhance the educational services and platform features |
Retained for the duration of the student’s enrollment, and for a period of 3 years after the expiry of the student agreement, then anonymized for further analysis if needed |
8. RIGHTS OF THE STUDENT (DATA SUBJECT)
9. CHANGES AND VALIDITY
Contact
Jõhvi, Estonia
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